Child Safety Policy old

The Catholic Archdiocese of Melbourne and St Fidelis Parish, Moreland holds the care, safety and wellbeing of children and young people as a central and fundamental responsibility of our organisation.

The Church’s social doctrine constantly points out the need to respect the dignity of children.

1. Introduction

The Catholic Archdiocese of Melbourne and St Fidelis Parish, Moreland holds the care, safety and wellbeing of children and young people as a central and fundamental responsibility of our organisation.

The Church’s social doctrine constantly points out the need to respect the dignity of children.

2. Purpose of the policy

The purpose of this policy is to demonstrate the strong commitment of St Fidelis Parish to the care, safety and wellbeing of all children in our Church. It provides an outline of the policies, procedures and strategies developed to keep children safe from harm, including all forms of abuse in our organisation, whether that be on site, online or in other locations used by St Fidelis Parish.

This policy applies to all Parish personnel including employees, volunteers, contractors and clergy.

Please note though that the St Fidelis Basketball Club (also known as 'The Saints') is a club independent of the parish and school of St Fidelis. The St Fidelis primary school and the parish of St Fidelis have no oversight or responsibility for the conduct of the St Fidelis Basketball Club, their members past or present, or their financial or legal business or the conduct of their members, families and supporters- present and past.

3. Principles

The Catholic Church has a moral, legal and mission-driven responsibility to create nurturing environments where children and young people are respected, their voices are heard and they are safe and feel safe.

The following principles underpin our commitment to child safety at St Fidelis Parish.

  • Our organisation has zero tolerance of child abuse.
  • All children are entitled to, as a fundamental right, safety and protection from all
    forms of abuse and neglect.
  • Our organisation works in partnership with families and the community to ensure that they are engaged in decision-making processes, particularly those that have an impact on child safety and protection.
  • All adults in our organisation including staff, clergy, volunteers and contractors have a responsibility to care for children and young people, to positively promote their wellbeing and to protect them from any kind of harm or abuse.
  • The policies, guidelines and codes of conduct for the care, wellbeing and protection of children are based on honest, respectful and trusting relationships between adults and children and young people.
  • All persons involved in situations where harm is suspected or disclosed must be treated with sensitivity, dignity and respect.
  • Staff, clergy, volunteers, parents, children and contractors should be free to raise concerns about child safety, knowing these will be taken seriously by the Parish Priest of St Fidelis Parish.
  • Appropriate confidentiality will be maintained, with information being provided only to those who have a right or a need to be informed, either legally or pastorally.

4. Definitions

Child: A person below the age of 18 years unless, under the law applicable to the child, majority is attained earlier.

Child abuse includes:

  1. any act committed against a child involving:
    1. a sexual offence
    2. an offence under section 49B(2) of the Crimes Act 1958 (grooming)
  2. the infliction on a child of:
    1. physical violence
    2. serious emotional or psychological harm
  3. serious neglect of a child.

Child safety encompasses matters related to protecting all children from child abuse, managing the risk of child abuse, providing support to a child at risk of child abuse, and responding to incidents or allegations of child abuse.

Child neglect: The failure by a parent or caregiver to provide a child (where they are in a position to do so) with the conditions that are culturally accepted as being essential for their physical and emotional development and wellbeing.

Child physical abuse: Generally, child physical abuse refers to the non-accidental use of physical force against a child that results in harm to the child. Physically abusive behaviours including shoving, hitting, slapping, shaking, throwing, punching, kicking, biting, burning, strangling and poisoning. The fabrication or induction of an illness by a parent or carer (previously known as Munchausen syndrome by proxy) is also included in this definition of “Child physical abuse”.

Child protection: Statutory services designed to protect children who are at risk of serious harm.

Child sexual abuse: Any sexual activity between a child under the age of consent (16) and an adult or older person (i.e. a person two or more years older than the victim) is child sexual abuse.

Child sexual abuse can also be:

  • any sexual behaviour between a child and an adult in a position of power or authority over them; the age of consent laws do not apply in such instances due to the strong imbalance of power that exists between young people and authority figures, as well as the breaching of both personal and public trust that occurs when professional boundaries are violated
  • any sexual behaviour between a child and an adult family member, regardless of issues of consent, equality or coercion
  • sexual activity between peers that is non-consensual or involves the use of power or coercion
  • non-consensual sexual activity between minors (e.g. a 14-year old and an 11-year old), or any sexual behaviour between a child and another child or adolescent who, due to their age or stage of development, is in a position of power, trust or responsibility over the victim. Consensual sexual activity between adolescents at a similar developmental level is not intended to be included in this definition of “Child sexual abuse”.

Mandatory Reporting: The legal requirement to report suspected cases of child abuse and neglect to the Department of Health and Human Services is known as mandatory reporting. Mandated people include teachers, nurses, police and medical practitioners.

Reasonable Belief: When an adult is concerned about the safety and wellbeing of a child or young person, they must assess that concern to determine if a report should be made to the relevant agency. This process of considering all relevant information and observations is known as forming a ‘reasonable belief’. A ‘reasonable belief’ or a ‘belief on reasonable grounds’ is not the same as having proof but is more than mere rumour or speculation. A ‘reasonable belief’ is formed if a reasonable person in the same position would have formed the belief on the same grounds.

5. Policy Commitments

All children in St Fidelis Parish have the right to feel safe and be safe. The wellbeing of children in our care will always be our first priority and we do not and will not tolerate child abuse. We aim to create a child-safe and child-friendly environment where children are free to enjoy life to the full without any concern for their safety. There is particular attention paid to the most vulnerable children, including Aboriginal and Torres Strait Islander children, children from culturally and/or linguistically diverse backgrounds, and children with a disability.

Our commitment to our children

  1. We commit to the safety and wellbeing of all children and young people in our care.
  2. We commit to providing children and young people with positive and nurturing experiences.
  3. We commit to listening to children and young people and empowering them by taking their views seriously, and addressing any concerns they raise with us.
  4. We commit to taking action to ensure children and young people are protected from abuse or harm.
  5. We commit to teaching children and young people the necessary skills and knowledge to understand and maintain their personal safety and wellbeing.
  6. We commit to seeking input and feedback from children regarding the creation of a safe environment.

Our commitment to parents and carers

  1. We commit to communicating honestly and openly with parents and carers about the wellbeing and safety of their children.
  2. We commit to engaging with, and listening to, the views of parents and carers about our child-safety practice, policies and procedures.
  3. We commit to transparency in our decision-making with parents and carers where it will not compromise the safety of children or young people.
  4. We commit to acknowledging the cultural diversity of the children and their families in our Church and being sensitive to how this may impact on child safety issues.
  5. We commit to continuously reviewing and improving our systems to protect children from abuse.

Our commitment to our employees, volunteers and clergy (called “staff” for the purposes of this policy)

  1. We commit to providing all Parish staff with the necessary support to enable them to fulfil their roles. This will include regular and appropriate learning opportunities.
  2. We commit to providing regular opportunities to clarify and confirm policy and procedures in relation to child safety and young people’s protection and wellbeing. This will include annual training in the principles and intent of the Child Safety Policy and Child Safety Code of Conduct and staff responsibilities to report concerns.
  3. We commit to listening to all concerns voiced by Parish staff about keeping children and young people safe from harm.
  4. We commit to providing opportunities for Parish staff to receive formal debriefing and counselling arising from incidents of the abuse of a child or young person.

6. Responsibilities and Organisation Arrangements

Everyone employed or volunteering at St Fidelis Parish has a responsibility to understand the important and significant role he/she plays individually and collectively to ensure that the wellbeing and safety of all children is at the forefront of all they do and every decision they make.

St Fidelis Parish has allocated roles and responsibilities for child safety as follows:

6.1 Guide to Responsibilities of St Fidelis Parish and the Archdiocese of Melbourne Leadership

The Parish Priest of the St Fidelis Parish recognises his particular responsibilities to ensure the development of preventative and proactive strategies that promote a culture of openness, awareness of, and shared responsibility for child safety. Responsibilities include:

  • creating an environment for children and young people to be safe and to feel safe
  • upholding high principles and standards for all staff
  • promoting models of behaviour between adults and children and young people based on mutual respect and consideration
  • ensuring thorough and rigorous practices are applied in the recruitment, screening and ongoing professional learning of staff
  • ensuring that Parish staff have regular and appropriate learning to develop their knowledge of, openness to and ability to address child safety matters
  • providing regular opportunities to clarify and confirm legislative obligations, policy and procedures in relation to child and young people’s protection and wellbeing
  • ensuring St Fidelis Parish meets the specific requirements of the Victorian Child Safe Standards.

6.2 Guide to Responsibilities of Parish Staff

Responsibilities of Parish staff include:

  • treating children and young people with dignity and respect, acting with propriety, exercising their duty of care, and protecting children and young people in their care
  • following the legislative (including mandatory reporting obligations where appropriate) and Parish processes if, in the course of their work, they form a reasonable belief that a child or young person has been or is being abused or neglected
  • providing a physically and psychologically safe environment where the wellbeing of children and young people is nurtured
  • undertaking regular training and education in order to understand their individual responsibilities in relation to child safety and the wellbeing of children and young people
  • where it is possible, assisting children and young people to develop positive, responsible and caring attitudes and behaviours which recognise the rights of all people to be safe and free from abuse
  • following the St Fidelis Parish Child Safety Code of Conduct.

6.3 Organisational Arrangements

  • The Office of Professional Conduct and Ethics of the Archdiocese of Melbourne is responsible for responding to requests for advice in relation to issues of child safety.
  • The Office of Professional Conduct and Ethics is responsible for initiating and conducting annual reviews of Archdiocesan child safety policies taking into account issues that have been reported to it in the preceding 12 months.
  • The Office of Professional Conduct and Ethics is responsible for auditing the compliance with the Child Safe Standards by the Archdiocese as an organisation, its agencies and its
  • The Parish Priest is responsible for ensuring the staff completes annual training in child

7. Expectations of Parish Staff – Child Safety Code of Conduct

At St Fidelis Parish, we expect staff to proactively ensure the safety of children at all times and to take appropriate action if there are concerns about the safety of any child in any Parish environment. All staff must remain familiar with the relevant laws, the Parish Employee Code of Conduct, and the policies and procedures in relation to child protection and comply with all requirements. We have developed a Child Safety code of conduct which recognises the critical role that staff plays in protecting the children in our care and establishes clear expectations of staff for appropriate behaviour with children in order to safeguard them against abuse and neglect.

Our Code also protects our staff through clarification of acceptable and unacceptable behaviour.

8. Child Safety and Participation

Within St Fidelis Parish we actively encourage all children to openly express their views and feel comfortable about giving voice to the things that are important to them.

We encourage our parish members to discuss with their children what they can do if they feel unsafe and we enable our parish members to understand, identify, discuss and report on child safety. We listen to and act on any concerns our parish members, their children or their parents or carers raise with us.

9. Reporting and Responding

The Catholic Archdiocese of Melbourne and St Fidelis Parish record any child safety complaints, disclosures or breaches of the Child Safety Code of Conduct, and store the records in accordance with security and privacy requirements. Our organisation complies with legal obligations that relate to managing the risk of child abuse and mandatory reporting under the Children, Youth and Families Act 2005 (Vic.), the Crimes Act 1958 (Vic.) and the recommendations of the Betrayal of Trust report.

Our organisation’s Child Protection reporting procedures contained in Code of Conduct for Caring for Children, “May our children flourish” sets out the actions required under the
relevant legislation when there is a reasonable belief that a child in our organisation is in need of protection or a criminal offence has been committed, and provides guidance and procedures on how to make a report.

We work to ensure all children, families and staff know what to do and who to tell if they observe abuse of a victim or if they notice inappropriate behaviour.

Our organisation has also established internal processes to ensure that appropriate action is taken to respond to concerns about the wellbeing and/or safety of a child. Any concerns should in the first instance be raised with the Parish Priest. If the complaint involves the Parish Priest the matter should be referred to the Vicar General of the Archdiocese of Melbourne. Where a report is made against a member of the Parish community they will be suspended from their role in the parish until an investigation has been completed. They will continue to receive salary and benefits, if applicable, during the period of their suspension."

Any concerns about the safety or well-being of a child in a parish or agency that are reported to the Office of Professional Standards and Ethics are notified to the Vicar General. Details of the concern raised, the advice provided and any further action required are dated, signed and filed in the corresponding file of St Fidelis Parish or the Parish Priest.

Our complaints and disclosure processes are further outlined and detailed in the Catholic Archdiocese of Melbourne’s Code of Conduct for Caring for Children, “May our children flourish”, particularly in relation to children in the parish setting.

10. Screening and Recruitment of Parish Staff

St Fidelis Parish will apply thorough and rigorous screening processes in the recruitment of employees and volunteers involved in child-connected work. Our commitment to child safety and our screening requirements are included in all advertisements for such employee, contractor and volunteer positions, and all applicants are provided with copies of the Child Safety Code of Conduct and the Child Safety Policy.

When recruiting and selecting employees, contractors and volunteers involved in child connected work, we make all reasonable efforts to:

  • confirm the applicant’s Working with Children Check and National Police Check status and/or professional registration (as relevant)
  • obtain proof of personal identity and any professional or other qualifications
  • verify the applicant’s history of work involving children
  • obtain references that address the applicant’s suitability for the job and the applicant’s suitability for working with children where this is relevant to the role.

We have processes for monitoring and assessing the continuing suitability of staff to work with children, including regular reviews of the status of Working with Children Checks. Monitoring and assessing the continuing suitability of staff to work with children, including regular reviews of the status of Working with Children Checks will be done by the Parish Priest.

11. Child Safety – Education and Training for St Fidelis Staff

St Fidelis Parish provides staff with regular and appropriate opportunities to develop their knowledge of, openness to and ability to, address child safety matters. This includes induction, ongoing training and professional learning to ensure that everyone understands their professional and legal obligations and responsibilities, and the procedures for reporting suspicion of child abuse and neglect.

12. Risk Management

At St Fidelis we are committed to proactively and systematically identifying and assessing risks to child safety across our whole environment (physical and online) and reducing or eliminating (where possible) all potential sources of harm. We document, implement, monitor and periodically review our risk management strategies for child safety and ensure that the strategies change as needed and as new risks arise.

13. Relevant Legislation

  • Children, Youth and Families Act 2005 (Vic.)
  • Working with Children Act 2005 (Vic.)
  • Privacy Act 1988 (Cth)
  • Crimes Act 1958 (Vic.) – Three new criminal offences have been introduced under this Act:
    • Failure to disclose offence: Any adult who forms a reasonable belief that a sexual offence has been committed by an adult against a child under 16 has an obligation to report that information to police. Failure to disclose the information to police is a criminal offence.
    • Failure to protect offence: The offence will apply where there is a substantial risk that a child under the age of 16 under the care, supervision or authority of a relevant
      organisation will become a victim of a sexual offence committed by an adult associated with that organisation. A person in a position of authority in the organisation will commit an offence if they know of the risk, but negligently fail to reduce or remove it.
    • Grooming offence: This offence targets predatory conduct designed to facilitate later sexual activity with a child. Grooming can be conducted in person or online, for example via interaction through social media, web forums and emails.

14. Related Policies

  • St Fidelis Child Safety Code of Conduct
  • Code of Conduct for Caring for Children “May our children flourish”
  • Working with Children Check Protocols
  • Parish Employee Code of Conduct.

15. Breach of Policy

Where an employee is suspected of breaching any obligation, duty or responsibility within this Policy this may result in disciplinary consequences.

If there is any reasonable belief that a criminal act has been committed, the concerned party is advised to contact Victoria Police.

16. Review of this Child Safety Policy

At St Fidelis we are committed to continuous improvement of our child safety systems and practices. We intend this policy to be a dynamic document that will be regularly reviewed to ensure it is working in practice and updated to accommodate changes in legislation or circumstance.

We will maintain a history of updates to the policy.

History of Updates to Policy

November 2017

Comment (e.g. major review, minor review)

17. Inclusion of All

We will ensure that families and children have the opportunity to contribute. Where possible we do our best to work with local Aboriginal communities, culturally and / or linguistically diverse communities and people with a disability.